DATA PRIVACY NOTICE
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that
data. Identification can be by the information alone or in conjunction with any
other information in the data controller’s possession or likely to come into
such possession. The processing of personal data is governed by the General Data
Protection Regulation (the “GDPR”).
2. Who are we?
The PCC of St Michael & All Angels, Meeth is the data controller (contact
details below). This means it decides how your personal data is processed and
for what purposes.
3. How do we process your personal data?
The PCC of St Michael & All Angels complies with its obligations under the
“GDPR” by keeping personal data up to date; by storing and destroying it
securely; by not collecting or retaining excessive amounts of data; by
protecting personal data from loss, misuse, unauthorised access and disclosure
and by ensuring that appropriate technical measures are in place to protect
personal data.
We use your personal data for the following purposes: -
• To enable us to provide a voluntary service for the benefit of the public in a
particular geographical area as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers;
• To maintain our own accounts and records (including the processing of gift aid
applications);
• To inform you of news, events, activities and services running at St Michael &
All Angels;
• To share your contact details with the Diocesan office so they can keep you
informed about news in the diocese and events, activities and services that will
be occurring in the diocese and in which you may be interested, if consent
given.
• To publicise events in media and Northmoor Team website where specific Consent
form has been signed.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about
news, events, activities and services and process your gift aid donations and
keep you informed about diocesan events.
• Processing is necessary for carrying out obligations under employment, social
security or social protection law, or a collective agreement;
• Processing is carried out by a not-for-profit body with a political,
philosophical, religious or trade union aim provided: -
o the processing relates only to members or former members (or those who have
regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be
shared with other members of the church in order to carry out a service to other
church members or for purposes connected with the church. We will only share
your data with third parties outside of the parish with your consent. e.g.
Publicity in media and NMT website if consent form signed.
6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin:
Care of Your Parish Records” which is available from the Church of England
website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid
declarations and associated paperwork for up to 6 years after the calendar year
to which they relate; and parish registers (baptisms, marriages, funerals)
permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights
with respect to your personal data: -
• The right to request a copy of your personal data which the PCC of St Michael
& All Angels, Meeth holds about you;
• The right to request that the PCC of St Michael & All Angels, Meeth corrects
any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer
necessary for the PCC of St Michael & All Angels, Meeth to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with
his/her personal data and where possible, to transmit that data directly to
another data controller, (known as the right to data portability), (where
applicable) [Only applies where the processing is based on consent or is
necessary for the performance of a contract with the data subject and in either
case the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing
of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable)
[Only applies where processing is based on legitimate interests (or the
performance of a task in the public interest/exercise of official authority);
direct marketing and processing for the purposes of scientific/historical
research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data
Protection Notice, then we will provide you with a new notice explaining this
new use prior to commencing the processing and setting out the relevant purposes
and processing conditions. Where and whenever necessary, we will seek your prior
consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first
instance contact the PCC Secretary Miss Jennifer Green at
jenniferbgreen03@gmail.com
You can contact the Information Commissioners Office on 0303 123
1113 or via email https://ico.org.uk/global/contact-us/email/ or at the
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire. SK9 5AF.
Details about retention periods can currently be
found in the Record Management Guides located on the Church of England website
at: -
https://www.churchofengland.org/about-us/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx
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